ICLA Governing Board and CL Editorial Board Meeting (held
jointly); Business Meeting of the ICLA Assembly; and
Conference Closing Meeting/Ceremony, ICLC 9, Seoul, Korea, July 2005
1. Report on the ICLA Governing Board Meeting/CL Editorial Board Meeting
Date/time: Tuesday July 19, 2005, 6.30 p.m. Location: Room Chung-Song, Allen Hall, Yonsei University, Seoul
Present at the Governing Board and Editorial Board Meeting:
- Governing Board members: Suzanne Kemmer (President), Ad Foolen (Secretary/Treasurer), Laura Janda (Regular Member), Klaus-Uwe Panther (Regular Member), Sally Rice (Regular Member), Dirk Geeraerts (most recent Past President), Kee Dong Lee (ex-offico member, Representative of the ICLC 9 Organizing Committee). Absent: Adele Goldberg (ex-officio member, CL Journal Editor).
- By invitation of the President: Anke Beck (CL Publisher, also representing CL Editor Adele Goldberg), Ron Langacker (advisory for various items), Hyon-Sook Shin and Ki-Sun Hong (for item 3 on ICLC 9), Barbara Lewandowska-Tomaszczyk (for item 4 on ICLC 10), Thomas Li and Eve Sweetser (for item 5 on ICLC 11, 2009), Sherman Wilcox (for item 6 Sign Language Interpreting).
At 6.30 p.m. a Supper was served for the ICLA Governing Board and guests.
Items of Business
Call to order of ICLA Governing Board - Suzanne Kemmer
Minutes from ICLC 8, Logroño. - The Board approved the
minutes of the Board Meeting and the Business Meeting of ICLC 8,
Logroño, from 2003. [Posted at Meeting Reports 2003.]
Report on ICLC 9, Seoul - Hyon-Sook Shin (Chair of the ICLC 9
Organizing Committee), along with Ki-Sun Hong, presented the
report. The total attendance was 405 (as of July 19th): 335 paying
participants, 10 invited speakers, 60 volunteers. The total income was
$65,500. ICLC 9 received $5,000 from ICLA for financial support of
student participants. 33 students were awarded a travel grant of $150
each. (The full conference financial report can be checked with the
Secretary). The President thanked the Organizers for their wonderfully
well-run conference. The Board thanked them also for providing the
delicious Korean buffet for supper.
Report on progress of ICLC 10, 2007, Cracow - Barbara
Lewandowska-Tomaszczyk distributed a flyer for ICLC 10. The conference
will take place 15-20 July, 2007, in Cracow (Kraków), Poland. The
Conference Chair will be Professor Elzbieta Tabakowska. The organizers
are already working on questions of accommodation and renting the main
conference hall. Plenary talks will take place at a location five
minutes' walk from that of the general/theme session talks. The extra
time needed to switch between locations will have to be worked into
the conference schedule. The website of ICLC 10 can be reached here .
Proposals for ICLC 11, 2009 - Two proposals were presented, one by
Thomas Li (Beijing University of Aeronautics and Astronautics) and one
by Eve Sweetser (University of California at Berkeley). UCB will host
the Linguistic Society of America Institute in summer 2009, which is
considered by the Board as a strong point in favor of
Berkeley. Moreover, the principle of alternating between continents
would also speak for an American location. Nevertheless the Chinese
location sounded attractive, since from the Chinese side it would
strengthen the development of Cognitive Linguistics in China, and from
the point of view of non-Chinese ICLA members, would provide an
interesting and, for many, new destination.
After discussion, the Board decided to hold ICLC 11 at U.C. Berkeley. Given the positives in the proposal by Thomas Li, it was decided to put the Beijing proposal on the list of proposals for 2011. It was suggested that in the meantime, the Chinese Cognitive Linguistics Association register an affiliate member of ICLA to strengthen the bid for Beijing as a host in 2011. The Board also decided that it would not make decisions on future locations more than 4 years in advance, to avoid locking up the selection before other potential proposals for a distant year could be prepared. (Eve Sweetser and Thomas Li left the meeting). [Added to the ICLA Policies and Procedures in September 2005 by the Webmaster.]
Sign Language Interpreting Fund - Sherman Wilcox reported that
ICLC 8 in Logrońo in 2003 provided one full-time sign language
interpreter as well as several ad hoc interpreters who were also
linguists attending the conference. For the present conference,
US$3890 was spent to cover some of the expenses for 2 interpreters,
one full-time and one part-time; for conference registrations for
volunteer ASL interpreters; for KSL interpreters hired by the
organizers; and for a scholarship for a deaf student who received
matching funds from her department (UNM). ICLA was prepared to provide
a guarantee fund of $5000, in accordance with the motion made by Ron
Langacker in Logrońo to set aside this amount into the Sign
Language Interpreting Fund established after the Santa Barbara
conference. But, in accordance with ICLA's request, the organizers
helped conserve the Sign Language Fund by building some costs into the
fee structure. ICLC 9 reserved $10 per registrant for ASL/KSL expenses
($8 for ASL, $2 for KSL) out of the conference registration fee, so
that in fact, about 2/3 of the expenses were paid for right at the
conference by the cash funds provided by ICLC 9. However, as the
amount did not cover all the expenses, $600 for the part-time
interpreter and $500 for the scholarship came out of the ICLA American
account after the conference was over. The net expense to ICLA was
therefore $1100. The remainder of the $5000 interpreting fund, $3900,
will remain for use as a guarantee fund for Sign Language Interpreting
in Cracow.
The amount spent, $3890, was relatively little because the interpreters did not actually charge for hourly interpreting. They did the job essentially pro bono, and with only a partial reimbursement of their expenses. The full-time interpreter received airfare of about $1500 and registration; the part-time interpreter received hotel and a few other expenses, totaling $600, plus registration; and the other, ad hoc interpreters received only the conference registration reimbursement.
Sherman warned that in the future, the effective per-hour costs of interpreting would rise since we could not count on this pro bono work to continue. The Board advised the organizers of ICLC 10 to ask the European Science Foundation (ESF) for financial support for interpreting. A contribution for sign language interpretation should also be built into future conference participation fees, as the Seoul organizers did, or, as an addition or alternative, participants could opt for adding a donation to the regular fee. The Board decided to nominate a committee which will act as a point of contact for future conference organizers. It was proposed that Paul Dudis (Gallaudet) be asked to be chair of this committee. Sherman Wilcox agreed to be a member, and Ad Foolen, as Treasurer, was willing to be a member as well. It was suggested that Paul select a few other members to work with him as needed.
Regular Business
Secretary/Treasurer's report
Ad Foolen took over as Acting Secretary/Treasurer from Marjolijn Verspoor as of January 1, 2005. Marjolijn resigned due to other obligations. The President thanked Marjolijn for all the work she had done in the many years she was Secretary/Treasurer, and the Board added its thanks.
Ad reported that the number of paying members rose from 344 to 358 in the past half year. Anke proposed that a new brochure on ICLA should be made, which could be distributed via other journals etc. and the Linguist List, to attract new members. ICLA has two accounts, one in Europe and one in the US. The latter was held for many years in the name of Margaret Winters, but she could not continue with the position of American Treasurer. The account was transferred to Suzanne Kemmer in June 2005. Outstanding reimbursements due to Suzanne Kemmer and Eve Sweetser for air travel to ICLC6 in Stockholm were settled from the American account. The European account now has €11.707 (the $5,000 for ICLC 9 already deducted), and the American account has $4,573.50.
Anke suggested that, in the future, ICLA might consider maintaining the member list, which to date has been handled by Mouton at the cost of $12 per member. The work would probably fall to the Secretary/Treasurer or a hired assistant. No decision was taken on this point.
Editor's report - The Editor of Cognitive Linguistics, Adele Goldberg, could not be present at the Board Meeting because she was teaching at the LSA Institute at MIT. Anke presented a letter written by Adele in which she informed the Board that she will step down as of January 1, 2007. The main reason for this decision is that her new employer, Princeton University, does not support major editorial activities by its faculty. Moreover, her Editorial Assistant, Devin Casenhiser, moved to a busy job at York University. The Board proposed that, in accordance with the procedure for Editor Selection adopted in Santa Barbara, the President and the Editor search for a new editor, in consultation with the publisher. An Advisory Committee was nominated to assist the search process, consisting of Dirk Geeraerts, Arie Verhagen and Suzanne Kemmer.
Anke presented an overview of the marketing of the journal by Mouton de Gruyter. The number of pages of the journal will be established at 600 pages, and members and institutions will receive the Cognitive Linguistics Bibliography CD compiled by Hans-Georg Wolf, René Dirven, Rong Chen, Ning Yu, and Birgit Smeja. The CD will be sent out each year, together with the first issue of Cognitive Linguistics. These additional benefits justify a raise of the membership fee. The Board agreed, after discussions with Anke, that from 2006 onward regular members would pay €65,00 (was €60,00), and student members €37,00 (was 32,95). Mouton also plans to raise the institutional subscription cost from 2006.
Role of Board Members - The President suggested that the role of the Board Members be specified more explicitly, including the role of the American Treasurer and the Webmaster. She presented a document outlining the Board roles and also some non-Board roles for people serving the ICLA. Specifying the roles could be done either by means of an amendment to the Constitution, or as a simple statement under the ICLA Policies and Procedures. This suggestion and discussion of how to handle such a specification procedurally was passed on to the new Board. The document will be sent to the new Board after the conference when the President is ready to deal with the issue.
Requests for affiliation - The application of the German affiliate organization DGKL/GCLA had been approved already via e-mail voting earlier in 2005. Four more organizations have sent in requests for affiliation:
- AFLiCo, Association Française de Linguistique Cognitive (President: Maarten Lemmens)
- JCLA, Japanese Cognitive Linguistics Association (President: Yoshihiko Ikegami)
- DISCOG, The Discourse and Cognitive Linguistics Society of Korea (President: Jiryong Lim)
- CSDLA, Conceptual Structure, Discourse, and Language Association (President: Sally Rice)
AFLiCo is a new organization formed at the Bordeaux conference in May 2005.
CSDLA is a new organization officially, but has been informally active since 1993 in the form of the group running the well-known CSDL conferences. The JCLA and DISCOG have existed for a few years and have run conferences, but are now applying for ICLA affiliation for the first time.
The application documents can be checked with the Secretary. The Board approved all four applications.
Anke expressed concerns about the increase in affiliate organizations, which, in her view, might lead to a decrease in overall membership of ICLA. Suzanne stressed that affiliate organizations could enlarge the basis of Cognitive Linguistics (through courses, summer schools, and biennial meetings alternating with ICLC) and can encourage their membership to become ICLA members. [Post-conference note: it is also part of the Constitution of the ICLA to foster and promote affiliate organizations; see Article 4 of the Constitution.]
Donations - The President reported that Gary Palmer and Debra Occhi donated the royalties of their book Languages of Sentiment to ICLA. She encouraged the Board members to publicize the possibility of donations in their academic circles and to consider donating royalties from their edited books to the ICLA.
A page on the ICLA website has been created to publicize the possibility of supporting the ICLA through donations. It can also serve to publicize the books of the members donating their royalties.
Conference organization: Guidelines booklet - The President suggested that a timeline and a task list for conference organization be added. She volunteered to provide drafts from her own organization materials. Her draft document Guidelines and Expectations for ICLC Organization and its Aftermath, started after Logrońo with suggestions from several Board Members, was provided to the Korean organizers and proved useful. The document has now grown to 15 pages with incorporation of suggestions based on the feedback from the Korean as well as the Spanish conference, and should provide a good basis for future conferences. It will be passed on to the Polish organizers after the Seoul conference. [The document was sent to Elzbieta Tabakowska, head organizer of ICLC 10, in late 2005.]
Election 2005 - The President solicited suggestions for election nominees. Klaus-Uwe Panther and Arie Verhagen were suggested as nominees for President; Ad Foolen was suggested as nominee for Secretary/Treasurer (4 year term), and the following were suggested as Regular Board Members: Sherman Wilcox, David Tuggy, Francisco Ruiz de Mendoza, Jeong-Hwa Lee, Maarten Lemmens, John Newman, and Yo Matsumoto.
Adjournment - The President adjourned the meeting at 11.15 pm.
2. Report on the Business Meeting of the ICLA Assembly
Date/time: Tuesday July 21, 2005, 6.30-7.30 p.m. Location: Room B130 in the College of Business & Economics, Yonsei University, Seoul
Attendance: ca. 60
Items of Business
Call to order by the President, Suzanne Kemmer
Reports by the President - Suzanne Kemmer reported that ICLC 9 was
attended by 405 participants. ICLC 10 will take place in Cracow
(Kraków), Poland in 2007 (July 15-20, 2007), and ICLC 11 in 2009 will be held at U.C. Berkeley in the United States. Beijing is a candidate for 2011 (Beijing University of Aeronautics and Astronautics, BUAA, PRC). Other proposals for ICLC 12 in 2011 must be sent in to the Secretary/Treasurer before the meeting in Cracow.
- About the journal: the number of pages will be established at 600 pages. The editor, Adele Golberg, is stepping down as of January 1, 2007. Suggestions for a new editor can be sent to the Secretary/Treasurer, who will pass them to the Board. The membership fee will be raised to €65 (regular members) and €37 (students). The fee includes the new Cognitive Linguistics Bibliography, CogBib, on CD, which will come with the subscription to Cognitive Linguistics. The increase in pages and the Bibliography CD will enhance the value of the subscription.
- Four new affiliate organizations, all regional, have been accepted (AFLiCo, France; DISCOG, Korea; JCLA, Japan, and CSDLA, North America), which brings the total number of affiliate organizations to 10.
- The website is based at Rice University, with Suzanne Kemmer as Webmaster, together with Martin Hilpert, who is serving as Web Editor. The President invited members to send in books for review or write a review of a book for the ICLA website. See the instructions for prospective reviewers and for those who would like to make their books available for review on the ICLA book review page.
- The President thanked Gary Palmer and Debra Occhi for generously donating the royalties of their book Languages of Sentiment, and Mouton de Gruyter for donating the yield of the silent book auction at ICLC 9. The Mouton donation, appropriately, goes to the Sign Language Interpreting Fund of the ICLA.
Report by the Acting Secretary/Treasurer - Ad Foolen reported that the total number of paying individual members is 358 (not including some new members from the weeks preceding the conference). The top 10 by country:
1. Japan 72,
2. USA, 71,
3. Germany 31,
4. Spain 19,
5. Great Britain 18,
6. Korea 16,
7. Netherlands 16,
8. France 10,
9. Belgium 10,
10. Australia 9.
(The numbers for the other countries: Argentina 2, Austria 2, Brazil 1, Canada 6, China 2, Croatia 6, Denmark 4, Estonia 1, Finland 7, Greece 7, Hungary 1, Ireland 1, Israel 2, Italy 2, Latvia 1, Lithuania 1, Malaysia 1, Mexico 2, New Zealand 2, Norway 7, Peru 1, Philippines 1, Poland 6, Portugal 2, Romania 1, Sweden 8, Switzerland 1, Slovenia 3, South Africa 1, Taiwan 3, Thailand 1.)
Elections - Ex-officio members of the new Board will be: Elzbieta Tabakowska as Chair of ICLC 10, Adele Goldberg as Editor of CL, Suzanne Kemmer as Past President.
The President took nominations for the other functions and subsequently voting took place. The names of the proposed candidates and votes are as follows:
President: Klaus-Uwe Panther 30 Elected
Arie Verhagen 26
Secretary/Treasurer: Ad Foolen 53 Elected
Regular members: Jeong-Hwa Lee (Korea) 28 Elected
John Newman (Canada) 21
Francisco Ruiz de Mendoza (Spain) 10 Hubert Cuyckens (Belgium) 23 Elected
Anatol Stefanowitsch (Germany) 15 David Tuggy (USA) 23 Elected
Yo Matsumoto (Japan) 16
Sherman Wilcox (USA) 20
Maarten Lemmens (France) 15
The new Governing Board will begin its term immediately after the ICLC 9 conferences is over.
Adjournment - The President, Suzanne Kemmer, adjourned the meeting at 7:30 p.m.
3. Closing Ceremony
The closing ceremony of ICLC 2005 was held on Friday July 22 at 3:00 p.m. The Conference Chair, Hyon-Sook Shin, graciously thanked the ICLA and the many colleagues who helped her run the conference. The outgoing President, Suzanne Kemmer, expressed deep appreciation on behalf of the ICLA to each of the helpers, organizers, and the Conference Chair for all their work. Then the new President, Klaus-Uwe Panther, gave an address, in which he thanked Suzanne Kemmer for her work in the 4 years of her presidency. Suzanne was given a standing ovation. The new President also thanked the Conference Chair and the organizers of the Seoul conference for the magnificent job they had done. Finally, he invited everybody to meet again in two years in Cracow.
Draft of meeting reports submitted by Ad Foolen August 17, 2005. Amended by Klaus-Uwe
Panther, Suzanne Kemmer, and Ad Foolen. Final version submitted by Ad
Foolen December 14, 2005. Approved by ICLA Governing Board August 15,
2006.